Turbomachinery & Pump Symposium

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Conference Call Etiquette

  1. Keep track of conference call dates/times. Make sure you know when your conference call is, and be sure to keep the conference call number and pin handy so you are not scrambling to find it at the last minute. We will start on time each hour.
  2. Call in to the conference line a couple minutes early. If we call your name prior to you being on the phone you will have to wait until the end of the call.
  3. Mute your phone when you are not speaking. Do not put us on hold if music will play.
  4. State your name before speaking. Once we call the company name please state your name and give us the verification code you were supplied.
  5. Be prepared to make your selection quickly. Watch the floor plan and keep up with what booths are available so when it is your turn you are ready.
  6. Keep background noise to a minimum. When you take your phone off mute to speak or to get ready to chime in, make sure that you are not distracting the other callers. This noise may be generated from standing outside in the wind, typing on your computer, etc. It is best to find a quiet location for the meeting.
  7. Pay attention please. When you call in to a conference call there are a million distractions in front of you: emails in your inbox, co-workers asking questions, work piling up on your desk, office chat programs, etc.
  8. Maintain a good cell phone reception. A bad cell phone connection could cause static or make your voice beak up when you speak, making your input to the conference call hard to understand. Sometimes it can even lead to a dropped call, in which you have to call back into the meeting.
  9. Follow along on the order. The order is included as a separate attachment.
  10. When to hang up. Once you have selected your space you are welcome to stay on the line quietly to listen to the remainder of the selections or you may hang up as soon as your turn is complete.