Anyone entering the Exhibit Hall is required to have a badge at all times, even during Set Up. While Exhibitor (EXH) badges come with your booth fee, you may want to purchase extra badges for additional personnel to man your booth.
Exhibit Hall Security
Entry to the Exhibit hall is restricted when the Hall is closed to ensure safety and security. No one will be allowed in the Exhibit Hall during closed hours unless approved by the Symposia Director or the Director of Exhibitor Services. If approval is granted, the exhibitor will be escorted by symposia staff or security.
Set Up Armbands Required
Armbands are required for exhibitors setting up or breaking down booths.
Here’s what you need to know about the Set Up Armband:
- Valid only during set up times, Friday – Monday and again Thursday at noon – Friday at noon.
- Retrieving a Set Up Armband does not require a registration form. Your Set Up crew simply needs to pick up an armband from the security team at the Exhibit Hall D entrance.
- TPS Event badges are required to enter the Exhibit Hall outside of Set Up hours. You can pick up your event badge starting Sunday, 4:30 – 6 p.m. and use it throughout the Symposia.
Exhibitor Conference Badge (EXH)
Two EXH badges are allotted to your company per 10’x10’ booth space. These badges should be assigned to the personnel most interested in attending the technical sessions.
The EXH badge includes:
- Access to all technical sessions and the exhibit hall. The Exhibit Hall is closed Tuesday and Wednesday mornings to allow you to take advantage of the continuing education technical sessions. It also closes from 2 – 2:30 p.m. to allow time for changes and additions. Exhibitors are not required to leave the hall at this time.
- Early access to the exhibit hall: 9 a.m. Tuesday & Wednesday and 8 a.m. Thursday
- Lunch in the Exhibit Hall Tuesday & Wednesday
- Dinner at the Hilton Tuesday, and Wednesday during the annual TPS banquet
- Show attendee bag
- Immediate access to proceedings
Optional Exhibit Area Only Badge (EAO)
Exhibit Area Only (EAO) badges are for personnel who work in the booth but do not wish to attend technical sessions. They are available for $150 per badge if purchased by August 31, 2018. After this deadline, price increases to $250. Exhibiting companies may purchase as many EAO badges as they like; there is no limit.
The EAO badge includes:
- Admission to the exhibit hall during all open hours
- Early access to the Exhibit Hall: 9 a.m. Tuesday & Wednesday and 8 a.m. Thursday
- Lunch in the Exhibit Hall Tuesday & Wednesday
- Dinner at the Hilton Tuesday, and Wednesday during the annual TPS banquet
- Inclusion in the post-event attendee list
Short Courses
Short Courses are held in conjunction with TPS on the Monday prior to the symposia. Exhibitor badges do not include access to Short Courses, only the Exhibit Hall and symposia technical sessions. Exhibitors must register and pay an additional Short Course fee to attend.
Free Pass
The Exhibit Hall is open to the public at specific times during the event. Attendees who register online or on-site may receive free access to the Exhibit Hall during the following times:
- Tuesday – 2:30 pm to 7:00 pm
- Wednesday – 2:30 pm to 6:30 pm
- Thursday – 9:30 am to 12:00 pm
We encourage exhibitors to pass on the information about Free Pass so that more visitors will drop by your booths. We will supply exhibitors with both digital and print flyers for Free Pass registration.
Important Notes
The 12 – 2 p.m. exhibit hall hours on Tuesday & Wednesday are open only to the following badge options:
- Exhibitor (EXH)
- Exhibit Area Only (EAO)
- Symposia Day Pass (for the respective day)
- Exhibit Day Pass (for the respective day)
Please do not invite free pass guests or make appointments with non-participant customers during these hours, as they will not be admitted to the Exhibit Hall. No exceptions.
If you have an Exhibitor Appointed Contractor (EAC) or booth hostess who requires access to your booth during the event, you will need to register them for an Exhibitor (EXH) or Exhibit Area Only (EAO) badge.
