What does my booth fee include?
Does my booth fee provide furnishings?
What is the difference in the Exhibitor (EXH) and Exhibit Area Only (EAO) Badges?
How do I get badges for employees or contractors who will assemble my booth?
What do I need to do to pick up my badge?
Where do I go to pick up my badge? When can I pick it up?
What hours is the Exhibit Hall open?
When can I enter the Exhibit Hall?
How many badges come with my booth?
May I take photos of another company’s booth or contents?
What costs can I expect as a TPS exhibitor?
What is the cancellation policy for booth space?
What does my booth fee include?
- In-line exhibit space will be set with 8′ high back drape, 3′ high side dividers, and a standard two-line 7″x44″ sign indicating company name and booth number. If you are on a corner you can have one side divider removed for open access. Furnishings, carpet, electrical and other services may be purchased for additional fees from service providers.
- Two Exhibitor Conference (EXH) Badges per 10 x 10 booth space.
- Company listing in the Show Guide
- Company Listing on our website
- Electronic flyers for distribution to your customers inviting them to attend the Exhibit Hall for free during specific hours.
- Post-event Attendee List in electronic format (up to two weeks after show, unless list has been abused in the past, or payment has not been made. See email guidelines for more information.)
Does my booth fee provide furnishings?
No, the booth fee does not include furniture, electrical, internet, telephone, material handling, freight fees, labor or carpeting. However, you may bring your own furniture or carpeting in if you can carry it without assistance from a hand truck. See carry in restrictions here.
What is the difference in the Exhibitor (EXH) and Exhibit Area Only (EAO) Badges?
EXH & EAO: Two EXH badges per 10’x10’ booth space come with your booth purchase. EXH badge holders have access to the Exhibit Hall and technical sessions, while EAO badge holders have access only to the Exhibit Hall. EAO badges are not included with the booth fee; they must be purchased separately.
How do I get badges for employees or contractors who will assemble my booth?
Armbands are required for anyone setting up or breaking down booths.
Here’s what you need to know about the Set Up Armband:
- Valid only during set up times, Friday at 1 p.m., Saturday – Monday at 8 p.m., and again Thursday at noon, Friday at 8 a.m.
- Retrieving a Set Up Armband does not require a registration form. Your Set Up crew simply needs to pick up an armband from the kiosk in front of the Exhibit Hall main entrance.
- TPS Event badges are required to enter the Exhibit Hall outside of Set Up hours. You can pick up your event badge from the registration counter and use it throughout the Symposia. Set up armbands will NOT be allowed in exhibit hall Tuesday – Thursday after noon.
Where do I go to pick up my badge? When can I pick it up?
You may pick up your badge in Exhibit Hall D of the George R. Brown Convention Center during the following hours:
- Sunday: 4:30 – 6 p.m.
- Monday: 7 a.m. – 5 p.m.
- Tuesday: 7:30 a.m. – 5 p.m.
- Wednesday: 8 a.m. – 5 p.m.
- Thursday: 8 – 11 a.m.
What hours is the Exhibit Hall open?
- Tuesday, Noon – 2 p.m. — PRIVATE for PAID symposia attendees and exhibit staff only
- Tuesday, 2:30 – 7 p.m. — FREE TO THE PUBLIC
- Wednesday, Noon – 2 p.m. — PRIVATE for PAID symposia attendees and exhibit staff only
- Wednesday, 2:30 – 6:30 p.m. — FREE TO THE PUBLIC
- Thursday, 9:30 a.m. – Noon — FREE TO THE PUBLIC
When can I enter the Exhibit Hall?
If your badge has an Exhibitor Ribbon (EXH & EAO), you will be allowed in the Exhibit Hall at 8 a.m. each morning. You may remain in the Exhibit Hall when it closes for 30 minutes (between 2 p.m. and 2:30 p.m.) in preparation for Free Pass attendees.
You will be prompted by announcements to leave the Exhibit Hall each day at the closing hour. Your cooperation contributes to the security of the venue and the contents of your booth.
How many badges come with my booth?
EXH: Exhibitor Badges. These badges are included with the booth fee. Once allotment is full, you can purchase the equivalents, which are the Delegate Full Symposia badge (equal to EXH) or the EAO (see below).
EAO: Exhibit Area Only. These can be purchased for $200 each through August 31, 2023. After this date, they can be purchased online or onsite for $300 each.
Islands can go to a maximum of 20’ with hanging signs no higher than 24’ over the island. In-line stands can reach up to 8’ tall in the back 5’ of the booth space. The height limits are strictly enforced. If the stand is on a perimeter, the booth height for the back 5’ raises to 12’. We do not allow double decker stands.
Do I have to pay for parking? Yes, exhibitors must pay for parking.
Parking is available in the following location and charges are noted on each:
701 Avenda de las Americas
(entrances on Rusk and Capitol)
Connected to the GRBCC and Marriott Marquis via skybridge
1002 Avenida de las Americas
Located under Discovery Green Park, directly across from the GRBCC
1710 Polk Street
Connected to Hilton Americas & GRBCC via skybridge
1506 Jackson Street
Connected to Toyota Center
No cashier on duty, please take ticket with you.
Nearby Privately-owned surface parking lots and garages rates available at various prices.
Note that rates may vary depending on events
Exhibitor Move-in and Move-out Tips: Exhibitors can drop off equipment behind the George R. Brown Convention Center (GRB). Park in a parking space, then unload. Do not back up to dock area. The Entrance Gate is behind the GRB (Across from Hall B) off of Chartres Street, across from Walker Street. On move-in and move-out days, there is no charge to park behind the GRB Exhibitor Lot (Lot 4).
May I take photos of another company’s booth or contents?
No. We provide a photographer for official TPS photos.
What costs can I expect as a TPS exhibitor?
REQUIRED SERVICES
Insurance
A certificate of insurance is not required for 2023. Please do not send COI’s to us. This year’s insurance will be included with your booth fee. The service provider Rainprotection will be the insurance provider for all exhibiting companies. This is included for each company and cannot be declined. Please note that the insurance will provide onsite coverage only.
If you plan to use an Exhibitor Appointed Contractor (EAC), please note that proof of general liability insurance on the third party vendor is still required and we must receive a copy of their insurance certificate. Please visit our Exhibitor Appointed Contractor page for more information and to submit the proof of insurance for your EAC.
OPTIONAL SERVICES
Registration
Anyone entering the Exhibit Hall is required to have badge at all times, even during Set Up (armbands). While Exhibitor (EXH) badges come with your booth fee, you may want to purchase extra badges for additional personnel to man your booth.
Visit Badge Information for details.
Additional Optional Services
The services below are available through our show Service Providers—they are not included in your booth fee. Please visit Service Providers if you require the services or equipment below:
- Audio/Video Equipment
- Carpet
- Cleaning Services
- Electrical Services
- Furniture
- Internet & Telephone
- Material Handling
- Security
- Shipping
What is the cancellation policy for booth space?
Full payment for booth space is due May 15, 2024. If you need to cancel between May 15, 2024 and June 30, 2024 we will refund 50% of your booth fee. If you cancel July 1st or later, a refund will not be granted.
